This is a Final document approved at the scheduled meeting held on (Tuesday), January 10, 2023. The Tri-State Senior Softball League (TSSSL) convened for a scheduled monthly meeting on Wednesday, November 09, 2022 from 6:00 PM – 6:38 PM. The meeting was held at Wacohu Grange Hall, 16412 National Pike, Hagerstown, MD. The following Board members were in attendance: President-Dave Barnhart, Vice President-Donnie Helman, Treasurer-Tommy Hyme , Secretary/Webmaster-Mark Plumley, and League Manager-Bob Thomas. 11 additional league members were in attendance this evening. The President, Dave commenced the meeting at 6:00 PM and requested a motion to accept the October meeting minutes posted on our league website. Minutes were approved as written with no changes. Old Business: Dave opened by explaining the Boards intentions to provide transparency to the members, with regards to our total costs required to operate the league. This will include providing a break down as to expenses for the league and the cost to the individual player. (I.E; Registration fee, shirts and hat prices). President requested a treasury report; Treasurer-Tommy explained that he has initiated the process for our 501.C7 designation. Paperwork has been submitted to the Comptroller of Maryland to include payment of the processing fee. Tommy advised that the TSSSL checking account has approximately $2500.00, and the league savings account has approximately $3500.00 at this time. Tommy responded to a question, explaining that the league originally received a $3500.00 donation, which we intended on using towards a new tractor to maintain our ball fields at City Park. That money will now be reallocated to league expenses, when required, since the County maintains the Halfway Park ball fields. New Business President-Dave, advised that the league will now start using the Tri-State Senior Softball League title. He provided a page copy of the new league logo that he had produced. The Executive Board members have provided input on the changes with the logo being tweaked and modified. As previously discussed, the new title was required for obtaining our 501.C7 status and the Board agrees that it will improve the league recruiting efforts. - Bylaws revision is required and will be re-written to include the leagues new name and mission statement. - Dave explained that we will place the new logo on the front of our hats and further discussions are required for the quality and types of shirts we want to continue to use. Shirt designs will continue to include our sponsors logo's. - We will continue to operate with a $50.00 registration fee for this season with further discussions to increase in the future. - The website will be modified with our new league name and will include the option to register and pay online via Paypal. (Paypal is the only choice allowed from our Website provider (Vistaprint.com)). Members will be required to have a Paypal account if they choose to pay online. - Dave explained that he will check with the Parks commission to see if they will allow the league to place sponsors banners along the outfield fence on fields 1 and 2. Also to be considered, possible signage at the Halfway Park entrance to promote our league. - The league will be moving our existing boxes at City Park to Halfway Park. Tommy also has been storing items that we have not used, that the league will be donating to the Police Athletic League. - Dave emphasized the importance of recruitment and encouraged current league members to spread the word. Our intention is to attain an eight team league and we need to bring in younger players to sustain the league. We currently have more players above 60 than under. Discussions were had on possibly changing the age limit for our women and men eligibility. It was agreed to leave as is, at this time. - Schedule was discussed with a possible Mid-Year Tournament or we can hold our league All-Star game. Making it an event that will benefit the league, possibly holding the league picnic at that time. It has been agreed, that we will not hold any Bonanza during this season due to expenses involved. - League Manager-Bob Thomas advised that the Managers will be convening to review and revise the rules for 2023. Emphasis was placed on the utilization of Wednesday evenings for make-up games so that we do not have the same issues that we experienced this past season with teams not completing their schedules. - Dave explained that we would like to have 3 weeks allocated to practice in April, with more emphasis on the new players attending. We will not set a Draft date at this time, it will be determined based on the practice session completion date. Weather is unpredicatable. The next scheduled meeting is proposed for (Tuesday) January 10, 2023. A motion was made to close the meeting and seconded. The meeting adjourned at 6:38 PM.