August 3, 2021 6:30 P.M.
37 Pamela Lane


Members present
Cathy Morrison
Wilma Bybee
Evelyn Olson
Paul Mahony
Jim Wilkins
Chris Lamkins-late
Connie Macleod-phone


1.Website
        We discussed the website and who would manage it. Cathy stated that for the time being she would handle the form submissions, This allows for a quicker response since it doesn’t go from the website, to the person managing it, to the board.
2. Windows on Hope Drive.
        It was discovered that the owner of 26 Hope Drive was not using the correct replacement windows. The board reached out to the owner and received confirmation that the contractor would be ordering the correct ones.
3. Trench on Pamela Lane.
        We discussed the fact that a homeowner had dug a trench beside his garageUntitled document. This is common land. The homeowner should have never done this. The site was left dug up for more than a week. We have people who are visually impared who could have been injured. The section needs to have grass planted to restore it to its original look.
3. Cathleen and Scott Jillson
        Cathleen and Scott have both resigned. Scott managed the website and Cathleen was performing secretarial duties for us. 
4. Roof Repair
        We discussed the need to reroof the last building on Cynthia Drive and a garage on Pamela Lane. We decided not to use the same roofer we had reroof a building on Cynthia Lane earlier this summer. He tried to substitute OBS for plywood. Luckily it was discovered before the work began. Furthermore, he did not have a generator to run his equipment, Luckily, David Olson was able to secure one for us.
Jim had secured two more bids for us, bringing the total number of bids to five. After much discussion, we voted for AB Carnes. The vote was five yes, one no, and one abstaining. The motion carried.We talked about having an assessment for the roofs but we decided against it.
5. Election
        We had originally talked about having the election in the field behind the odd slide of Pamela Lane. However, we need both power and the internet for a computer. Furthermore, as we all know, the weather has not been great. We discussed using a meeting place off site as we have done in the past. The vote was six yes and one no. The motion carried.


7. Street Lights
        We discussed the need to replace the street lights. This is on our upcoming maintenance and will be done next year.
8. Management Company
        Quotes were obtained and will be presented to the community at the election/open meeting in September.
8. Audit
        We have contacted the accountant and begun the audit process. 
9. Budget
        We have begun working on a budget for our next fiscal year which begins October 1.
10. Rules and regulations
We discussed sending a rules and regulations letter to the community. We have many new homeowners who may not be aware of the ins and out of condo life. This is now being worked on.
11. Delinquent homeowner
        We discussed our next step for this issue. We will be having the lawyer take the next step in the process.


The meeting adjourned at 7:20.M.Northbrook Condominium Boardting